Meeting Minutes May 2023
Meeting Minutes – 17th May 2023
19:00 in St. Bartholomew’s Church
Present
Cllr Michael Priestley (Chairman) Cllr James Pask (Vice-Chairman)
Cllr Gill Ikin Cllr Martin Hill (LCC)
In Attendance
Roel van Aken (Clerk)
Apologies
Cllr Sarah Trotter (SKDC)
1. Apologies for Absence
Cllr Sarah Trotter (SKDC).
2. Confirmation of eligibility, quorum and Declaration of interest
All councilors present are eligible, the meeting was quorate and no declaration of interests declared.
3. Public Representations
The public were allowed to be in attendance, but on this occasion no parishioners attended.
4. Minutes of previous meeting
It was resolved that the minutes of the previous meeting dated 15th March 2023 were an accurate record of the parish council meeting and were signed off by The Chair.
5. a) Reducing speeding through Welby
- Speed watch: to receive an update from the speed watch team.
No update as no sessions have taken place.
- SID: review results to date:
Results from Main Street near the bus stop still show similar behaviour as observed in the past: cars approaching the SID from the front generally drive at lower speeds as their speeds are visible to them. When approaching the SID from the back the recorded speeds are significantly higher.
6. County and District Councillor Reports (if Councillors present at meeting)
- Update from County Councillor Martin Hill on Lincolnshire County Council matters:
There has been an increase in the budget for roads.
Anglian Water have been asked to try an minimize road closures related to the construction work of the new pipeline in Lincolnshire.
Hospital waiting lists at Grantham hospital are slowly improving.
Construction of the Grantham bypass is progressing but not likely to fully open till spring 2025 due to issues with the construction of the bridge crossing the river.
- Nil update from the District Councillor Sarah Trotter on South Kesteven District Council matters.
7. Lincolnshire Police Report (if PCSO present at meeting)
No update available from PCSO Stuart Bowden regarding local police matters.
8. Correspondences
To receive a report from The Clerk on relevant correspondences received and action taken since last meeting.
|
Date |
Type of Correspondence |
Received from |
Reference |
Action taken |
|
weekly |
|
SKDC –Planning |
Summary of weekly planning list for district. |
Circulated to Councilors for information. |
|
14/4/23 |
|
Concerned villager |
Unsafe well in Lucerne field |
Field closed until further notice |
9. Planning Applications:
Planning applications to consider with the following planning applications received:
|
Reference |
Name |
Location |
Proposal |
|
S22/0230 |
Anglian Water
|
Off Church Lane |
The planning application for the pumping station has been reviewed by WPC and comments have been provided. SKDC conditionally approved. |
|
S22/1847 |
Anglian Water
|
Off Church Lane |
Change in construction working hours. SKDC conditionally approved. |
|
S23/0587 |
Charlotte Peacock |
Side Barn, Church Lane, |
Solar farm with associated infrastructure. WPC have provided comments. SKDC pending consideration. |
10. Highways
Update from The Clerk on highway faults including those reported by WPC to LCC Highways and SKDC.
|
Council Ref: |
Date Logged |
Description of Fault |
Update |
|
415514 |
25/1/22 |
Pavement Church Lane deteriorating |
No immediate action because with these footways being concrete with no tarmac overlay, it would require a larger scheme to rebuild and renovate these footways to have any lasting effects over simply adding tarmac to them in their current condition. A forward planning brief has been raised for this location for a future larger scheme. As a result of the new budget LCC will try to address this. |
|
426605 |
22/6/22 |
Road near bus stop |
LCC will not be taking immediate action because this section of the road will be reinspected during the next scheduled inspection in the coming months. As a result of the new budget LCC will try to address this. |
|
426606 |
22/6/22 |
Saxondale road surface |
Scheduled for repair. |
|
- |
7/3/23 |
Street light corner Church Lane and Main Street not working |
repaired |
|
- |
17/5/23 |
Overgrown trees on Church Lane |
As a result of the new budget LCC will try to address this. |
11. Village Matters
a. Repairs to bench and village sign on village green:
* park bench on village green:
* loose coping stones on one side: will be given attention as there is no longer a risk of frost.
* woodwork could do with painting: will be given attention as there is no longer a risk of frost.
* village sign: metal post needs sanding down and repainting: will be given attention as there is no longer a risk of frost.
* notice board: needs repairing as the panes are very loose: will be replaced with a new notice board. Likely costs around £300. Clerk to identify suitable notice board.
* Bus shelter: ivy needs cutting back.
b. Trees on village green: pruning works have been completed. Western Power will be trimming the branches that are growing into the power lines.
c. LGA Model Code of Conduct: to be discussed after the elections. Clerk to compare and contrast LGA Model Code of Conduct with existing Code of Conduct on WPC website.
d. Incidents of attempted fly-tipping: the old village tip on Church Lane seems to attract some undesirable attention. Clerk to ask LCC / the land owner if the road-side fence can be repaired / reinstated as that may help deter unwanted attention.
12. Finance
Current bank balance stands at £4,687.86.
Since last meeting the following income has been received:
|
Date |
Method |
Amount |
From |
For |
|
14/4/23 |
BACS |
1,571.27 |
SKDC |
Precept 2023-24 |
|
19/4/23 |
BACS |
174.75 |
HMRC |
VAT refund 2022-23 |
|
24/4/23 |
BACS |
576.12 |
villager |
donation |
|
16/5 |
BACS |
463.32 |
SKDC |
Community Cleaner Grant |
Since last meeting payments made from bank account:
|
Chq No |
Amount |
Payee |
Payment for |
|
- |
700.00 |
Clerk |
Clerk’s salary 2022-23 |
|
- |
8.00 |
HSBC |
Bank a/c keeping fee |
|
- |
40.00 |
Sarah Barnes |
Emptying Red Lane bin (Mar) |
|
- |
365.20 |
BHIB |
insurance |
|
- |
40.00 |
Sarah Barnes |
Emptying Red Lane bin (Apr) |
|
- |
8.00 |
HSBC |
Bank a/c keeping fee |
Cheques raised during meeting:
|
Chq No |
Amount |
Payee |
Payment for |
|
|
|
|
|
The Chairman signed off Cashbooks as a true record after agreement from Councilors that both bank statement and cash books were accurate.
13. Urgent business
To consider any urgent business.
Please note if it is “urgent” only because it was not notified in time to appear on the agenda, it should be left till the next meeting. If it is genuinely “urgent”, that is it was too late for the agenda and it will be too late for action if left till the next ordinary meeting The Chairman and The Clerk need to decide whether an additional meeting should be called or actioned during this meeting.
14. Decide next meeting of the parish council.
The next ordinary meeting of Welby Parish Council will take place on Wednesday 28 June 2023 at 19:00 in St. Bartholomew’s Church. The meeting after that will take place early September (exact date tba).
Signed: …………………………………………………………….. Chairman
Dated:………………………………………………………………..