May 2021

Agenda May 2021

At the beginning of the meeting there would usually be a 10 minute public forum when members of the public may address or put questions to the Parish Council on any matter connected with the agenda, or for inclusion on a future agenda. Due to the Covid-19 meeting restrictions this meeting will again be held via a Zoom webinar between the councilors and the public are welcome to submit any questions ahead of the meeting date but no later than 24 hours beforehand.  Thank you.
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AGENDA – 10th May 2021

1. Apologies for Absence
To receive apologies from those councillors unable to attend.
 
2. Confirmation of eligibility, quorum and Declaration of interest
  • To confirm eligibility of councillors and quorum present to make a legal meeting; and
  • To receive declarations of the existence and nature of any private interest, both disclosable and financial and any other registrable interests, in any matter to be considered or being considered.   
3. Public Representations
To receive items and comments from members of the public. 
 
4. Minutes of previous meeting
To authorise the Chairman to sign the minutes of the meeting held on 8th March 2021 as a true and accurate record.
 
5.   a) Reducing speeding through Welby 
  • Speedwatch team have cancelled their checking due to Covid-19 and plan to review this.
b) Fundraising strategies for Speed Indicator Devices (SID). 
  • Clerk reports the contributions received from the local parishioners towards the costs of the SID and white fencing projects has now reached £3,000.00 – Thank you. 
  • The WPC and Clerk have been sourcing the purchase & installation requirements for the SID system within our village, and due to higher than expected quotes the gates have also been re-sourced.
  • The WPC now needs to finalise their decisions in order to obtain the required SID device, and after discussions with the LCC Road Safety officer Graeme Butler, we await the latest quotes. 
  • Fortunately, Graeme has identified we can utilise existing posts within the village and in conjunction with meeting required road traffic and highways rules, potentially install the device ourselves with approvals.
6. County and District Councillor Reports (if Councillors present at meeting)
  • To receive an update from the County Councillor Martin Hill on Lincolnshire County Council matters. 
  • To receive an update from the District Councillor Sarah Trotter on South Kesteven District Council matters. 
7. Lincolnshire Police Report (if PCSO present at meeting)
To receive an update from PCSO Stuart Bowden in regards to local police matters. 
 
8. Correspondences 
To receive a report from The Clerk on relevant correspondences received and action taken since last meeting.
Date 
Type of Correspondence
Received from
Reference
Action taken
4/5/20
Email
SKDC –Planning 
Summary of weekly planning list for district.
Circulated to Councilors for information. 
 
 
 
 
 
 
 
 
 
 
 
9.  a) Planning Applications:  
Planning applications to consider the following planning applications received:
Reference 
Name
Location
Proposal
S18/0944
 
*
Mr Joseph Bryan (Appealed)*
This has not progressed due to Covid-19. No change. Update to be supplied when re-scheduled meeting date or status changed.
Land between High Dyke & B6403, Cold Harbour
Use of land for stationing caravans for residential purposes, erection of six day rooms and one toilet block, with access
 
10. Highways
a) Update from The Clerk on highway faults including those reported by WBC to LCC Highways and SKDC.
Council Ref: 
Date Logged
Description of Fault
Update
355385
(LCC)
29/03/2018
Gulley close to Welby Turn off on High Dyke need refilling
WPC felt work completed is not adequate! Awaiting Highways confirmation of repair date
 
20/5/ 20
Due to accidents within the village SKDC to be contacted regarding extending speed limit boundary
Update required from D. Cllr Sarah Trotter & Cllr Martin Hill
 
4/8/20
Reported on-going poor road condition near bus stop, Main St
Awaiting Highways confirmation of repair date
 
9/9/20
Parishioner highlighted issue with rainwater damage on road outside their property
Awaiting Highways confirmation of repair date
 
11. Village Matters
  • Councilors Surgery remain cancelled due to Covid-19
  • To discuss the right of way blocking in Red Lane with a vehicle, when trying to get a tractor and sprayer up there has caused concerns
12. Finance
  • Councilors to sign off payments due for payment as;
  i.  Cash Book: The Clerk reported the Bank statement shows a balance of £3,525.60 as at 20/4/21
  ii. SID donations: Total = £3,000.00
 
Since last meeting the following income has been received:
Date
Method
Amount
From
For
 
 
 
 
 
 
Since last meeting payments made from the bank: 
Chq No
Amount
Payee
Payment for
DD
£22.94
E-ON
Electricity for village green 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
b) Cheques raised during meeting:
Chq No
Amount
Payee
Payment for
 
 
 
 
 
 
 
 
 
The petty cash has a balance of £7.06 as of today’s date. 
Since last meeting payments made from Petty Cash: 
Folio No
Amount
Purchased From
Payment for
 
 
 
 
 
 
 
 
 
The Chairman signed off Cashbooks as a true record after agreement from Councilors that both bank statement and cash books were accurate.
 
13. Urgent business 
To consider any urgent business.
Please note if it is “urgent” only because it was not notified in time to appear on the agenda, it should be left till the next meeting. If it is genuinely “urgent”, that is it was too late for the agenda and it will be too late for action if left till the next ordinary meeting The Chairman and The Clerk need to decide whether an additional meeting should be called or actioned during this meeting.
 
14. Decide next meeting of the parish council.
Councillors and Clerk to agree date and time of next meetings.