At the beginning of the meeting there would usually be a 10 minute public forum when members of the public may address or put questions to the Parish Council on any matter connected with the agenda, or for inclusion on a future agenda. Due to the Covid-19 meeting restrictions gradually lifting, this meeting will again be held via a Zoom webinar between the councilors. The public are welcome to submit any questions ahead of the meeting date but no later than 24 hours beforehand. Thank you.
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Welby Parish Council Meeting
AGENDA – 20th July 2021
1. Apologies for Absence
To receive apologies from those councillors unable to attend.
2. Confirmation of eligibility, quorum and Declaration of interest
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To confirm eligibility of councillors and quorum present to make a legal meeting; and
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To receive declarations of the existence and nature of any private interest, both disclosable and financial and any other registrable interests, in any matter to be considered or being considered.
3. Public Representations
To receive items and comments from members of the public.
4. Minutes of previous meeting
To authorise the Chairman to sign the minutes of the meeting held on 10th May 2021 as a true and accurate record.
5. a) Reducing speeding through Welby
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Speedwatch team have resumed their checking and plan to review their timings when the recent SID order has arrived and been installed.
b) Fundraising strategies for Speed Indicator Devices (SID).
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Clerk reports the contributions received from the local parishioners towards the costs of the SID and white fencing projects is now £3,135.00, less £300 deposit paid on White Gates = £2,835.00.
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The WPC have approved the order for the wooden gates (where the wood will have been pre-treated and then painted white before installation). These have been ordered by the Clerk and a £300 deposit paid.
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Following the WPC approval, the Clerk has ordered the SID - which arrived mid-July 2021 and is currently awaiting the pole extensions and software set-ups before installation.
6. County and District Councillor Reports (if Councillors present at meeting)
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To receive an update from the County Councillor Martin Hill on Lincolnshire County Council matters.
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To receive an update from the District Councillor Sarah Trotter on South Kesteven District Council matters.
7. Lincolnshire Police Report (if PCSO present at meeting)
To receive an update from PCSO Stuart Bowden in regards to local police matters.
8. Correspondences
To receive a report from The Clerk on relevant correspondences received and action taken since last meeting.
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Date
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Type of Correspondence
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Received from
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Reference
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Action taken
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12/7/20
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Email
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SKDC –Planning
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Summary of weekly planning list for district.
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Circulated to Councilors for information.
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9. a) Planning Applications:
Planning applications to consider the following planning applications received:
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Reference
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Name
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Location
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Proposal
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S18/0944
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Mr Joseph Bryan (Appealed)*
This has not progressed due to Covid-19. No change. Update to be supplied when re-scheduled meeting date or status changed.
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Land between High Dyke & B6403, Cold Harbour
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Use of land for stationing caravans for residential purposes, erection of six day rooms and one toilet block, with access
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10. Highways
a) Update from The Clerk on highway faults including those reported by WBC to LCC Highways and SKDC.
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Council Ref:
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Date Logged
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Description of Fault
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Update
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355385
(LCC)
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29/03/2018
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Gulley close to Welby Turn off on High Dyke need refilling
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WPC felt work completed is not adequate! Still awaiting Highways confirmation of repair date!
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20/5/ 20
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Due to accidents within the village SKDC to be contacted regarding extending speed limit boundary
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Update required from D. Cllr Sarah Trotter & Cllr Martin Hill
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4/8/20
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Reported on-going poor road condition near bus stop, Main St
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Awaiting Highways confirmation of repair date
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9/9/20
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Parishioner highlighted issue with rainwater damage on road outside their property
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Awaiting Highways confirmation of repair date
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11. Village Matters
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Councilors Surgery still remain cancelled due to Covid-19
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To discuss any WPC-based areas which require attention & approval by the WPC, and how these could assist Welby with the Lincolnshire (free to enter) ‘Best Kept Village’ award.
12. Finance
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Councilors to sign off payments due for payment as;
i. Cash Book: The Clerk reported the Bank statement shows a balance of £3,779.57 as at 10/7/21
ii. Total SID donations minus deposit paid: Total = £2,835.00
Since last meeting the following income has been received:
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Date
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Method
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Amount
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From
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For
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18/5/21
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DDM
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£463.32
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SKDC
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Credit
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Since last meeting payments made from the bank:
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Chq No
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Amount
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Payee
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Payment for
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DD
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£22.94
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E-ON
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Electricity for village green
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b) Cheques raised during meeting:
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Chq No
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Amount
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Payee
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Payment for
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276
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£210.00
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Greenstripe
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Groundcare Services – village green & other areas
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The petty cash has a balance of £7.06 as of today’s date.
Since last meeting payments made from Petty Cash:
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Folio No
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Amount
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Purchased From
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Payment for
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The Chairman signed off Cashbooks as a true record after agreement from Councilors that both bank statement and cash books were accurate.
13. Urgent business
To consider any urgent business.
Please note if it is “urgent” only because it was not notified in time to appear on the agenda, it should be left till the next meeting. If it is genuinely “urgent”, that is it was too late for the agenda and it will be too late for action if left till the next ordinary meeting The Chairman and The Clerk need to decide whether an additional meeting should be called or actioned during this meeting.
14. Decide next meeting of the parish council.
Councillors and Clerk to agree date and time of next meetings.