May 2022

Annual General Meeting of Welby Parish Council

17th May 2022

Meeting Minutes

Present

Cllr John Fisher (Chairman)                Cllr Michael Priestley (Vice-Chairman)

Cllr Ivan Jones                                     Cllr James Pask                       

Cllr Ian Shippey                                   Cllr Sarah Trotter (SKDC) 

In Attendance 

Roel van Aken (Clerk)

Apologies for absence

None

1.  Election of Chairman and Vice Chairman for Welby Parish Council.

The Clerk took over the as chair for the election process. Cllr John Fisher was elected as Chairman – proposed by Roel van Aken & seconded by Michael Priestley, and Cllr Michael Priestley was elected as Vice-Chairman - proposed by Roel van Aken & seconded by James Pask.                    

2.  Confirmation of eligibility and quorum

All councilors present remained eligible and the meeting was quorate to make it legal.

3.  Declaration of interests

There were no new declarations made.

4.  Public Representations

No items or comments from members of the public were received.

5. Minutes

It was agreed that the minutes of the previous annual meeting dated 10th May 2021 are an accurate record of the parish council meeting and were signed off by The Chairman.

6. Asset Register

Welby Parish Council’s Asset Register was reviewed and approved. Councilor Pask agreed to carry out a Health & Safety/insurance Inspection of Assets with The Clerk.

7. Review Policies and Procedures

The following updates to the policies, procedures and practices for Welby Parish Council were approved.

Welby Parish Council Complaint Policies and Procedures: update clerk’s details and raise policy version to 1.1 

Welby Parish Council General Data Protection Regulations (GDPR) and policies: update clerk’s details (about halfway through document) and update review date (end of document) 

Welby Parish Councils Standing Orders: update clerk’s details and raise policy version to 1.1 

Welby Parish Council - Risk Management & Assessment Policy: remove the year 2020 at the end of the document

8.  Insurance

Welby Parish Council Insurance Policy for 2022-23 was renewed.

9. AGAR return

The AGAR return for 2021-22 was approved and signed.

10. Finance

Clerk’s Salary for 2022-23 was increased to £700.00 p.a.

11. Dates of ordinary meetings

The next ordinary meeting of Welby Parish Council will take place on Wednesday 20 July 2022 at 19:00 in St. Bartholomew’s Church.

12. Urgent business

No urgent business was raised.

Signed: ……………………………………………………………..   Chairman

Dated:………………………………………………………………..