May Agenda
At the beginning of the meeting there would usually be a 10 minute public forum when members of the public may address or put questions to the Parish Council on any matter connected with the agenda, or for inclusion on a future agenda. Due to the Covid-19 meeting restrictions this meeting will again be held via a Zoom webinar between the councilors and the public are welcome to submit any questions ahead of the meeting date but no later than 24 hours beforehand. Thank you.
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Welby Parish Council
AGENDA – 20th May 2020
1. Apologies for Absence
To receive apologies from those councillors unable to attend.
2. Confirmation of eligibility, quorum and Declaration of interest
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To confirm eligibility of councillors and quorum present to make a legal meeting; and
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To receive declarations of the existence and nature of any private interest, both disclosable and financial and any other registrable interests, in any matter to be considered or being considered.
3. Public Representations
To receive items and comments from members of the public.
4. Minutes of previous meeting
To authorise the Chairman to sign the minutes of the meeting held on 26th March 2020 as a true and accurate record.
5. a) Reducing speeding through Welby
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Speedwatch team have cancelled their checking due to Covid-19 and plan to review this.
b) Fundraising strategies for Speed Indicator Devices (SID).
It was agreed at previous meetings that WPC would support fundraising for a SID device for Welby.
A review of fund-raising firms was completed by Clerk and notification sent to councilors for review.
Due in-part to the Covid-19 restrictions this has not moved any further forward. Latest position:
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Chairman & HSBC, together with previous Clerk Jen and current Clerk Richard, are still trying to resolve problems with opening an account with bank. Review this meeting.
6. County and District Councillor Reports (if Councillors present at meeting)
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To receive an update from the County Councillor Martin Hill on Lincolnshire County Council matters.
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To receive an update from the District Councillor Sarah Trotter on South Kesteven District Council matters.
7. Lincolnshire Police Report (if PCSO present at meeting)
To receive an update from PCSO Stuart Bowden in regards to local police matters.
8. Correspondences
To receive a report from The Clerk on relevant correspondences received and action taken since last meeting.
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Date
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Type of Correspondence
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Received from
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Reference
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Action taken
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4/4/20
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Email
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SKDC –Planning
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Summary of weekly planning list for district.
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Circulated to Councilors for information.
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16/3/20
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Email
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LCC
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Website updates
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Clerk attended training & now awaiting software release
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9. a) Planning Applications:
Planning applications to consider the following planning applications received:
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Reference
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Name
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Location
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Proposal
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S18/0944
*
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Mr Joseph Bryan
(Appealed)*
This has not progressed due to Covid-19. Update supplied when re-scheduled mtng date is known
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Land between High Dyke & B6403, Cold Harbour
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Use of land for stationing caravans for residential purposes, erection of six day rooms and one toilet block, with access
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10. Highways
a) Update from The Clerk on highway faults including those reported by WBC to LCC Highways and SKDC.
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Council Ref:
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Date Logged
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Description of Fault
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Update
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26/3/20
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Damaged path on Church Street
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Clerk to check with Colin Hewitt to carry our repair work.
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11. Village Matters
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Councilors Surgery are cancelled due to Covid-19;
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Update on condition of derelict property on Main Street
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Concerns raised over tree near Main St bus shelter encroaching overhead cables
12. Finance
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Councilors to sign off payments due for payment and;
a) Cash Book: The Clerk reported that the Bank statement shows a balance of £3213.90 as of 3/5/20.
Since last meeting the following income has been received:
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Date
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Method
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Amount
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From
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For
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7/4/20
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BACS
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1571.27
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SKDC
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Since last meeting payments made from the bank:
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Chq No
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Amount
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Payee
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Payment for
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DD
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£22.94
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E-ON
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Electricity for village green
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258
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£94.17
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SKDC
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Return of unused grant
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261
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£264.00
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Simpson
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Arboriculture – reduce &/or remove trees
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b) Cheques raised during meeting:
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Folio No
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Amount
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Purchased From
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Payment for
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The Chairman signed off Cashbooks as a true record after agreement from Councilors that both bank statement and cash books were accurate.
13. Urgent business
To consider any urgent business.
Please note if it is “urgent” only because it was not notified in time to appear on the agenda, it should be left till the next meeting. If it is genuinely “urgent”, that is it was too late for the agenda and it will be too late for action if left till the next ordinary meeting The Chairman and The Clerk need to decide whether an additional meeting should be called or actioned during this meeting.
14. Decide next meeting of the parish council.
Councillors and Clerk to agree date and time of next meetings.