Due to the Covid-19 meeting restrictions the meeting will again be held via a webinar between the councilors, and the public are welcome to submit any questions ahead of the meeting date but no later than 24 hours beforehand.
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AGENDA – 8th March 2021
1. Apologies for Absence
To receive apologies from those councillors unable to attend.
2. Confirmation of eligibility, quorum and Declaration of interest
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To confirm eligibility of councillors and quorum present to make a legal meeting; and
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To receive declarations of the existence and nature of any private interest, both disclosable and financial and any other registrable interests, in any matter to be considered or being considered.
3. Public Representations
To receive items and comments from members of the public.
4. Minutes of previous meeting
To authorise the Chairman to sign the minutes of the meeting held on 6th January 2021 as a true and accurate record.
5. a) Reducing speeding through Welby
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Speedwatch team have currently ceased activity due to the Covid-19 requirements.
b) Fundraising strategies for Speed Indicator Devices (SID).
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Clerk reports we have still been receiving contributions from the local parishioners towards the costs of the SID and white fencing projects. Total contributions received to date (1-3-21) including the contribution from LCC = £2,745.00 – thank you. The original target was £3,500 although this is being reviewed due to higher than expected quotes for the gates.
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Extend process for sourcing the purchase & installation requirements for the SID system. In addition, obtain alternative quotes for installation of the White Gates and begin LCC permissions.
6. County and District Councillor Reports (if Councillors present at meeting)
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To receive an update from the County Councillor Martin Hill on Lincolnshire County Council matters.
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To receive an update from the District Councillor Sarah Trotter on South Kesteven District Council matters.
7. Lincolnshire Police Report (if PCSO present at meeting)
To receive an update from PCSO Stuart Bowden in regards to local police matters.
8. Correspondences
To receive a report from The Clerk on relevant correspondences received and action taken since last meeting.
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Date
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Type of Correspondence
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Received from
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Reference
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Action taken
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22/2/20
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Email
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SKDC –Planning
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Summary of weekly planning list for district.
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Circulated to Councilors for information.
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15/2/21
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Email
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Parishioner
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Renew/repair village notice board(s) opposite the Crown & Anchor (subject to costs)
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9. a) Planning Applications:
Planning applications to consider the following planning applications received:
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Reference
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Name
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Location
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Proposal
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S18/0944
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Mr Joseph Bryan (Appealed)*
This has not progressed due to Covid-19. No change. Update to be supplied when re-scheduled meeting date or status changed.
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Land between High Dyke & B6403, Cold Harbour
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Use of land for stationing caravans for residential purposes, erection of six day rooms and one toilet block, with access
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S21/0354
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Mr D Hoskins
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Welby Warren, Bridge End Road, Ropsley, Lincolnshire, NG32 3AA
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Removal of Agricultural Occupancy Condition (Condition 2 of Application Reference Number: SK.845/84/1591)
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10. Highways
a) Update from The Clerk on highway faults including those reported by WPC to LCC Highways and SKDC.
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Council Ref:
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Date Logged
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Description of Fault
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Update
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355385
(LCC)
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29/03/2018
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Gulley close to Welby Turn off on High Dyke need refilling
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WPC felt work completed is not adequate! Awaiting Highways confirmation of repair date
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20/5/20
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Water damage to a villager’s wall in Main Street
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Repairs were completed on road in January 2021.
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20/5/ 20
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Due to accidents within the village SKDC to be contacted regarding extending speed limit boundary
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Update required from D. Cllr Sarah Trotter & Cllr Martin Hill
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5/6/20
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Church wall damage – repairs outstanding
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Repairs are now on-going.
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4/8/20
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Reported on-going poor road condition near bus stop, Main St
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Awaiting Highways confirmation of repair date
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9/9/20
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Parishioner highlighted issue with rainwater damage on road outside their property
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Awaiting Highways confirmation of repair date
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11. Village Matters
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Concerns raised regarding the ‘new’ village hedge on village green as some saplings appear to have died off. Should we be planting new ones now – it’s Springtime?
- Car(s) parking on Main St corner, and also theft of flowers within the village
12. Finance
a) Councilors to sign off payments due for payment and;
i. Cash Book: The Clerk reported the Bank statement shows a balance of £2,254.33 as at 22/2/21
ii. SID donations = £2,245 + £500 (LCC) Total = £2,745.00
Since last meeting the following income has been received:
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Date
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Method
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Amount
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From
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For
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1/2/21
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Direct
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£100.00
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HSBC
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Credit due to Clerk Complaint – donated to SID fund
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Since last meeting payments made from the bank:
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Chq No
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Amount
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Payee
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Payment for
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272
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200.00
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Greenstripe Groundcare
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Grass & verge cutting in village
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b) Cheques raised during meeting
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Chq No
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Amount (£)
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Payee
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Payment for
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273
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300.00
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Clerk
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Outstanding salary
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The petty cash has a balance of £7.06 as of today’s date.
Since last meeting payments made from Petty Cash:
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Folio No
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Amount
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Purchased From
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Payment for
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The Chairman signed off Cashbooks as a true record after agreement from Councilors that both bank statement and cash books were accurate.
13. Urgent business
To consider any urgent business.
Please note if it is “urgent” only because it was not notified in time to appear on the agenda, it should be left till the next meeting. If it is genuinely “urgent”, that is it was too late for the agenda and it will be too late for action if left till the next ordinary meeting The Chairman and The Clerk need to decide whether an additional meeting should be called or actioned during this meeting.
14. Decide next scheduled meeting of the parish council and also the AGM.
Councilors and Clerk to agree date and time of next meetings: via Zoom.