March Minutes
WELBY PARISH COUNCIL
Minutes of meeting of the Welby Parish Council (WPC) held via conference call on:
Thursday 26th March 2020 at 7.00pm.
Present
Cllr John Fisher (Chairman) Cllr Ivan Jones Cllr James Pask Cllr Ian Shippey
Cllr Michael Priestley
In Attendance
Richard Houghton (Clerk) Sarah Trotter (SKDC)
1. Apologies for absence
PCSO Stuart Bowden
2. Confirmation of eligibility, quorum and declaration of interests.
All councillors present remained eligible, the meeting was quorate and no declaration of interests declared.
3. Public Representations
No public present, due to Coronavirus issues.
4. Minutes from previous meeting.
It was resolved that the minutes of the previous Exceptional meeting dated 22nd February 2020 is an accurate record of the parish council meeting and was signed off by The Chairman.
5. Reducing speeding through Welby
a. Update from Welby Speedwatch
· Speedwatch team to cease operations due to the Coronavirus issues and will review in 3 months.
b) Fundraising strategies for Speed Indicator Devices (SID).
It was agreed at previous meeting that WPC would support fundraising for a SID device for Welby. A review of fund raising firms was completed by Clerk and notification sent to councillors for review.
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Chairman & HSBC, together with previous Clerk Jen and current Clerk Richard, are trying to resolve problems with opening an account with bank.
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Review next meeting
6. Lincolnshire County Council and South Kesteven District Councillor Representation
District Councillor Sarah Trotter was in attendance and updated us on: Land at Cold Harbour for the development of travellers site has gone to appeal but due to Coronavirus issues this has been postponed until further notice. Sarah also confirmed that if local villagers had any concerns regarding matters associated with housing or related items, to contact her at SKDC. Tel: 07500 705508.
7. Lincolnshire Police Report.
PCSO Stuart Bowden was unable to join the meeting.
8. Correspondences
The clerk reported to the meeting below relevant correspondences received since last meeting;
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Date
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Type of Correspondence
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Received from
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Reference
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Action taken
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2/3/20
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Email
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SKDC –Planning
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Summary of weekly planning list for district.
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Circulated to Councillors for information.
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3/3/20
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Email
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LCC
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Website updates
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Clerk attended training
|
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4/3/20
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Email
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Villager
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Derelict barns
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WPC unable to influence. Therefore, villager advised to contact Welby Estates
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16/3/20
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Email
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Church
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Fees
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Agreed payment of church fees 2019-20
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This information was received by councillors and agreed that appropriate action taken.
9. Planning Applications
a. No current planning applications to consider.
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Reference: S18/0944
Mr Joseph Bryan (Appealed)
Appeal postponed due to Coronavirus but when scheduled again WPC will support a meeting to discuss how to deal with it.
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Location: Land between High Dyke & B6403, Cold Harbour
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Proposal: Use of land for stationing caravans for residential purposes, erection of six day rooms and one toilet block, with access
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10. Highways
a) The Clerk updated on previous highway faults reported by WPC to LCC Highways and SKDC
This information was received by councillors and agreed that no further action was required at this time.
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Council Reference
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Date Logged
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Description of Fault
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Update
|
|
355385
(LCC)
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25/01/2018
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Gulley close to Welby Turn off on High Dyke need refilling
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LCC has advised this work now carried out by partner agency. WPC felt work not adequate! Clerk to contact council
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|
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26/03/2020
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Damaged path on Church Street
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Clerk to check availability of Colin Hewitt to complete the work
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b) Other Highway matters
Councillors to consider other highway matters within Welby including:
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Councillors to further consider lack of drop curbs for pushchair access on Main Street. Action taken: The Clerk contacted Contractor to clear away this grass. James Pask to sort & send invoice
11. Village Matters
a) The Councilors Surgery scheduled for 21st March 2020 was cancelled due to the Coronavirus issues. No date is yet proposed to continue with these meetings, but in future they will be held quarterly.
b) Mud on road blocking drains at the paddock, opposite the Old Rectory & Church Lane junction. A villager removed this and cleared the blocked drain – thank you. Meanwhile, it was identified there is likely to be a recurrence if the mud within the culverts further up Church Lane is not cleared, as it seems to wash down the hill. The aim is to clear the gulley’s when weather and available farm staff/equipment permits.
c) Update on condition of derelict property on Main Street. This is currently being actioned and Chairman John Fisher will check on latest position.
d) Councillors dog bin Rota & frequency to be agreed. This is no longer required as Ian Shippey will take on role until June 2020 and another councillor will take over then.
12. Finance
a) Cash Book: The Clerk reported that the cashbook shows a balance of £2465.40 as of 11/2/20. Note: Until I receive the bank statements direct I am unable to confirm the latest figures.
Since last meeting the following income has been received:
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Date
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Method
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Amount
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From
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For
|
|
|
|
|
|
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Since last meeting payments made from the bank:
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Chq No
|
Amount
|
Payee
|
Payment for
|
|
DD
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£28.16
|
E-ON
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Electricity for village green
|
|
255
|
£876.00
|
SK Ltd
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Hedge removal & new hedge
|
|
256
|
£18.00
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LALC
|
Clerk to attend intro meeting
|
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257
|
£422.40
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H W Sheardown
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Post & rail fence on village green
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|
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|
|
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|
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b) Cheques raised during meeting
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Chq No
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Amount
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Payee
|
Payment for
|
|
258
|
£94.17
|
SKDC
|
Return of excess grant funds
|
|
259
|
£215.00
|
James Pask
|
Grounds work completed
|
|
260
|
£283.30
|
R Houghton
|
Clerks Salary: Dec–March 2019-20 & travel costs to
|
|
|
|
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attend training sessions
|
|
261
|
£264.00
|
Simpson Arboriculture
|
Reduce or remove village trees
|
The petty cash imprest shows a balance of £9.08 as of today’s date.
Since last meeting payments made from Petty Cash:
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Folio No
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Amount
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Purchased From
|
Payment for
|
|
None
|
£7.32
|
Post office
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Stamps
|
|
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£2.00
|
James Pask
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Dog Poo Bin Bags
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The Chairman signed off Cashbooks as a true record after agreement from councillors that both bank statement and cash books were accurate.
13. Urgent/any other business
To consider any urgent business.
Please note if it is “urgent” only because it was not notified in time to appear on the agenda, it should be left till the next meeting. If it is genuinely “urgent”, that is it was too late for the agenda and it will be too late for action if left till the next ordinary meeting The Chairman and The Clerk need to decide whether an additional meeting should be called or actioned during this meeting.
14. Date of next meeting of the parish council – To be the Annual General Meeting (AGM) on: 20th May 2020 at 7pm.
Note: Due to the on-going Coronavirus issues it is very likely this meeting will be held as a conference link between councillors and therefore no public access. Please ensure you submit any questions and points to be raised by at least seven days before this meeting – thank you.
Signed: ………………………………………………………… Chairman Dated:……………………………
It is important to understand that the information that this document represents notes of the meeting which took place and do not become Minutes of Welby Parish Council until accepted or otherwise at the following meeting.