March 2020

March Agenda

At the beginning of the meeting there will be a 10 minute public forum when members of the public may address or put questions to the Parish Council on any matter connected with the agenda, or for inclusion on a future agenda The public are welcome to stay after but not permitted to participate in any further part of the meeting. 
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Welby Parish Council

AGENDA

1. Apologies for Absence
To receive apologies from those councillors unable to attend.
 
2. Confirmation of eligibility, quorum and Declaration of interest
  • To confirm eligibility of councillors and quorum present to make a legal meeting; and
  • To receive declarations of the existence and nature of any private interest, both disclosable and financial and any other registrable interests, in any matter to be considered or being considered.   
 
3. Public Representations
To receive items and comments from members of the public. 
 
4. Minutes of previous meeting
To authorise the Chairman to sign the minutes of the meeting held on 21st January 2020 as a true and accurate record.
 
5.   a) Reducing speeding through Welby 
  • Confirmation now received from Cllr Martin Hill regarding the formal request to apply to extend the speed limit and adding markings / signage on Main Street following advice from LCC Highways on the process; and
  • Speedwatch team have cancelled their checking due to Covid-19 and plan to review this.
 
b) Fundraising strategies for Speed Indicator Devices (SID). 
It was agreed at previous meetings that WPC would support fundraising for a SID device for Welby. A discussion took place between councilors and Speedwatch members present at meeting and       
The following was resolved and action points agreed – updates now required:
  • Welby Parish Council still attempting to open an additional bank;
  • Once above completed Cllr Priestley will design and distribute a leaflet with details with fundraising information; and 
  • Once an account is established at the next meeting a fundraising committee will be formed to oversee and organise fundraising events.   
 
6. County and District Councillor Reports (if Councillors present at meeting)
  • To receive an update from the County Councillor Martin Hill on Lincolnshire County Council matters. 
  • To receive an update from the District Councillor Sarah Trotter on South Kesteven District Council matters. 
 
7. Lincolnshire Police Report (if PCSO present at meeting)
To receive an update from PCSO Stuart Bowden in regards to local police matters. 
 
8. Correspondences 
To receive a report from The Clerk on relevant correspondences received and action taken since last meeting.
Date 
Type of Correspondence
Received from
Reference
Action taken
2/3/20
Email
SKDC –Planning 
Summary of weekly planning list for district.
Circulated to Councilors for information. 
3/3/20
Email
LCC
Website updates
Clerk to attend training 
4/3/20
Email
Villager
Derelict barns
Consider appropriate response
16/3/20
Email
Church
Fees
Payment of church fees 2019-20
 

9.  a) Planning Applications:  

Planning applications to consider the following planning applications received:

Reference 
Name
Location
Proposal
S18/0944
 
Mr Joseph Bryan
(Appealed)
Land between High Dyke & B6403, Cold Harbour
Use of land for stationing caravans for residential purposes, erection of six day rooms and one toilet block, with access
 
10. Highways
a) Update from The Clerk on highway faults including those reported by WBC to LCC Highways and SKDC.
Council Ref: 
Date Logged
Description of Fault
Update
355385
(LCC)
25/01/2018
Gulley close to Welby Turn off on High Dyke need refilling
LCC has advised this work now carried out by partner agency. 
 
10/10/2019
Damaged path on Church Street
Clerk to check with council to authorise a new contractor to carry our repair work.
 
b) Councillors to consider other highway matters within Welby including:
  • Councillors to further consider lack of drop curbs for pushchair access on Main Street
  • Proposal for yellow lines to be on corners in Welby – reducing accident potential due to parking?
 
11. Village Matters
  • Councillors Surgery held on 21st March 2020 – cancelled due to Covid-19;
  • Mud on road blocking drains at the paddock, opposite the Old Rectory & Church Lane junction
  • Update on condition of derelict property on Main Street
  • Councilors dog bin Rota & frequency to be agreed
 
12. Finance
  • Councilors to sign off payments due for payment and;
 
a) Cash Book: The Clerk reported that the Bank statement shows a balance of £2465.40 as of 11/2/20. 
 
Since last meeting the following income has been received:
Date
Method
Amount
From
For
10/12/19
BACS
£87.15
SKDC
Credit
 

Since last meeting payments made from the bank: 

Chq No
Amount
Payee
Payment for
DD
£28.16
E-ON
Electricity for village green 
255
£876.00
SK Ltd
Hedge removal & new hedge
256
£18.00
LALC
Clerk to attend intro meeting
257
£422.40
H W Sheardown
Post & rail fence on village green
 
 
 
 
 
 
 
 
 
 
 
 
 

b) Cheques raised during meeting

Chq No
Amount
Payee
Payment for
258
£94.17
SKDC
Return of excess grant funds
259
£215.00
James Pask
Grounds work completed
260
£283.30
R Houghton
Clerks Salary: Dec–March 2019-20 & travel costs to
 
 
 
attend training sessions

 

The petty cash has a balance of £9.08 as of today’s date. Since last meeting payments made from Petty Cash:

Folio No
Amount
Purchased From
Payment for
None 
£7.32
Post office
Stamps
 
£2.00
James Pask
Dog Poo Bin Bags

The Chairman signed off Cashbooks as a true record after agreement from Councilors that both bank statement and cash books were accurate. 

13. Urgent business 
To consider any urgent business.
Please note if it is “urgent” only because it was not notified in time to appear on the agenda, it should be left till the next meeting. If it is genuinely “urgent”, that is it was too late for the agenda and it will be too late for action if left till the next ordinary meeting The Chairman and The Clerk need to decide whether an additional meeting should be called or actioned during this meeting.
 
14. Decide next meeting of the parish council.
Councillors and Clerk to agree date and time of next meetings.