Agenda January 2021
Due to the Covid-19 meeting restrictions the meeting will again be held via a webinar between the councilors,
and the public are welcome to submit any questions ahead of the meeting date but no later than 24 hours beforehand.
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AGENDA – 6th January 2021
1. Apologies for Absence
To receive apologies from those councillors unable to attend.
2. Confirmation of eligibility, quorum and Declaration of interest
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To confirm eligibility of councillors and quorum present to make a legal meeting; and
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To receive declarations of the existence and nature of any private interest, both disclosable and financial and any other registrable interests, in any matter to be considered or being considered.
3. Public Representations
To receive items and comments from members of the public.
4. Minutes of previous meeting
To authorise the Chairman to sign the minutes of the meeting held on 9th September 2020 as a true and accurate record.
5. a) Reducing speeding through Welby
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Speedwatch team have currently ceased activity due to the Covid-19 Tier 3 requirements.
b) Fundraising strategies for Speed Indicator Devices (SID).
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Even though we are in difficult times the Clerk reported we have been receiving contributions from the local parishioners towards the costs of the SID and white fencing projects. Total contributions received to date, including the contribution from LCC = £1,540.00 – thank you. This leaves a current projected shortfall of £1,960.00.
6. County and District Councillor Reports (if Councillors present at meeting)
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To receive an update from the County Councillor Martin Hill on Lincolnshire County Council matters.
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To receive an update from the District Councillor Sarah Trotter on South Kesteven District Council matters.
7. Lincolnshire Police Report (if PCSO present at meeting)
To receive an update from PCSO Stuart Bowden in regards to local police matters.
8. Correspondences
To receive a report from The Clerk on relevant correspondences received and action taken since last meeting.
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Date
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Type of Correspondence
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Received from
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Reference
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Action taken
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3/1/20
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Email
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SKDC –Planning
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Summary of weekly planning list for district.
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Circulated to Councilors for information.
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9. a) Planning Applications:
Planning applications to consider the following planning applications received:
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Reference
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Name
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Location
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Proposal
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S18/0944
*
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Mr Joseph Bryan (Appealed)*
This has not progressed due to Covid-19. No change. Update to be supplied when re-scheduled meeting date or status changed.
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Land between High Dyke & B6403, Cold Harbour
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Use of land for stationing caravans for residential purposes, erection of six day rooms and one toilet block, with access
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10. Highways
a) Update from The Clerk on highway faults including those reported by WPC to LCC Highways and SKDC.
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Council Ref:
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Date Logged
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Description of Fault
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Update
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355385
(LCC)
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29/03/2018
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Gulley close to Welby Turn off on High Dyke need refilling
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WPC felt work completed is not adequate! Awaiting Highways confirmation of repair date
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20/5/20
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Water damage to a villager’s wall in Main Street
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Awaiting Highways confirmation of repair date
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20/5/ 20
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Due to accidents within the village SKDC to be contacted regarding extending speed limit boundary
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Update required from D. Cllr Sarah Trotter
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5/6/20
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Church wall damage – repairs outstanding
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Clerk confirmed the church diocese and insurance firm still awaiting conclusions. Updates will be provided when available
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4/8/20
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Reported on-going poor road condition near bus stop, Main St
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Villager previously reported 6 years ago & still no action?
Awaiting Highways confirmation of repair date
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9/9/20
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Parishioner highlighted issue with rainwater damage on road outside their property
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Awaiting Highways confirmation of repair date
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11. Village Matters
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Bench near Bus Stop on Main Street now fully restored – as a special ‘Thank you’ to the individual who completed the extensive work freely, it’s proposed a small gift/voucher is provided to them.
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Clerk confirmed the previous Welby website was taken down on 16th December with the new refreshed version immediately live.
12. Finance
a) Councilors to sign off payments due for payment and;
i. Cash Book: The Clerk reported the Bank statement shows a balance of: £3,942.01 as of 3/12/20
ii. SID donations included within this sum = £725 + £500 (LCC) - Total = £1,125.00 -
WPC net account = £2,817.01
Since last meeting the following income has been received:
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Date
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Method
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Amount
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From
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For
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27/10/20
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Direct
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£453.44
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SKDC
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Credit
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Since last meeting payments made from the bank:
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Chq No
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Amount
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Payee
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Payment for
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269
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£45.00
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SLCC
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Annual membership
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270
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£20.00
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Amazon voucher
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Gift from WPC to Will – repairs on bench
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271
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£90.65
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Michael Priestley
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Payment for Christmas meals from Crown & Anchor to
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seven Welby parishioners
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b) Cheques raised during meeting
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Chq No
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Amount (£)
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Payee
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Payment for
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The petty cash has a balance of £7.06 as of today’s date.
Since last meeting payments made from Petty Cash:
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Folio No
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Amount
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Purchased From
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Payment for
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The Chairman signed off Cashbooks as a true record after agreement from Councilors that both bank statement and cash books were accurate.
c) Discuss the Welby Parish Precept sum for year 2021-22
Note: Precept form must be submitted to SKDC by Friday 22nd January 2021
13. Urgent business
To consider any urgent business.
Please note if it is “urgent” only because it was not notified in time to appear on the agenda, it should be left till the next meeting. If it is genuinely “urgent”, that is it was too late for the agenda and it will be too late for action if left till the next ordinary meeting The Chairman and The Clerk need to decide whether an additional meeting should be called or actioned during this meeting.
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Concerns raised by a parishioner regarding the setting off of fireworks over both November 5th and New Year’s Eve periods without any advanced warning/notice. Due to some distressed (& harmed) local livestock/pets, consider how this could be prevented from happening again.
14. Decide next meeting of the parish council.
Councilors and Clerk to agree date and time of next meetings: via Zoom.