September Agenda
At the beginning of the meeting it was previously planned to hold a 10 minute public forum when members of the public may address or put questions to the Parish Council on any matter connected with the agenda, or for inclusion on a future agenda. However, due to the on-going Covid-19 meeting restrictions, the meeting was again held via a webinar between the councilors and the public were welcome to submit any questions ahead of the meeting date but no later than 24 hours beforehand.
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Welby Parish Council
AGENDA – 9th September 2020
1. Apologies for Absence
To receive apologies from those councillors unable to attend.
2. Confirmation of eligibility, quorum and Declaration of interest
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To confirm eligibility of councillors and quorum present to make a legal meeting; and
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To receive declarations of the existence and nature of any private interest, both disclosable and financial and any other registrable interests, in any matter to be considered or being considered.
3. Public Representations
To receive items and comments from members of the public.
4. Minutes of previous meeting
To authorise the Chairman to sign the minutes of the meeting held on 8th July 2020 as a true and accurate record.
5. a) Reducing speeding through Welby
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Speedwatch team have reported increased speeding again and requested further actions are taken by both the Police and the village – subject to the Covid-19 rules to do this. Any additional and appropriate actions to be discussed.
b) Fundraising strategies for Speed Indicator Devices (SID).
It was agreed at previous meetings that WPC would support fundraising for a SID device for Welby. The process for collecting and accounting for any donations is to be finalised and issued to the village.
6. County and District Councillor Reports (if Councillors present at meeting)
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To receive an update from the County Councillor Martin Hill on Lincolnshire County Council matters.
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To receive an update from the District Councillor Sarah Trotter on South Kesteven District Council matters.
7. Lincolnshire Police Report (if PCSO present at meeting)
To receive an update from PCSO Stuart Bowden in regards to local police matters.
8. Correspondences
To receive a report from The Clerk on relevant correspondences received and action taken since last meeting.
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Date
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Type of Correspondence
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Received from
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Reference
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Action taken
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19/8/20
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Email
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SKDC –Planning
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Summary of weekly planning list for district.
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Circulated to Councilors for information.
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5/6/20
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Email
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Villager
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Church wall damage – repairs outstanding
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Clerk confirmed the council informed (& photos sent).
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5/8/20
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Email
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Villager
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Concerns raised over village speed signs being too hard to see
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To be considered by WPC
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20/8/20
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Email
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Villager
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Health issues with feral pigeons’ problems at Chestnut Farm & the wider village area
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To be considered by WPC
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20/8/20
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Email
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Villager
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Pavement (drop curb) repair at the entrance to Lordship Farm
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To be considered by WPC
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20/8/20
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Email
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Villager
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Bale Wagons and the road sweeping
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Possible scheduling of sweeps to ensure collecting of straw is timely.
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20/8/20
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Email
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Villager
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Old style red telephone boxes in village scheme
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Could WPC consider applying
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28/8/20
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Meeting
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Villager
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Concerns raised over large commercial bag of sand/gravel left in Main St
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To be considered by WPC
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9. a) Planning Applications:
Planning applications to consider the following planning applications received:
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Reference
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Name
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Location
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Proposal
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S18/0944
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Mr Joseph Bryan
(Appealed)*
This has not progressed due to Covid-19. No change. Update to be supplied when re-scheduled meeting date or status changed.
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Land between High Dyke & B6403, Cold Harbour
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Use of land for stationing caravans for residential purposes, erection of six day rooms and one toilet block, with access
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10. Highways
a) Update from The Clerk on highway faults including those reported by WBC to LCC Highways and SKDC.
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Council Ref:
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Date Logged
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Description of Fault
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Update
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26/3/20
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Damaged path on Church Street
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355385
(LCC)
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29/03/2018
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Gulley close to Welby Turn off on High Dyke need refilling
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WPC felt work completed is not adequate!
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20/5/20
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Water damage to a villager’s wall in Main Street
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20/5/ 20
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Due to two accidents within the village SKDC to be contacted regarding extending speed limit boundary
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4/8/20
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Reported on-going poor road condition near bus stop, Main St
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Villager previously reported 6 years ago & still no action?
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11. Village Matters
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Councilors Surgery remain cancelled due to Covid-19;
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Update on condition of derelict property & gardens on Main Street
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Update on bench at the hand pump needs a rub down and re painting
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Tree cutting in Main Street delayed (opposite pub)
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Clerk advised new website being constructed via Lincoln CC
12. Finance
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Councilors to sign off payments due for payment and;
a) Cash Book: The Clerk reported that the Bank statement shows a balance of £3068.89 as of 3/9/20.
Since last meeting the following income has been received:
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Date
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Method
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Amount
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From
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For
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£0.00
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Since last meeting payments made from the bank:
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Chq No
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Amount
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Payee
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Payment for
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b) Cheques raised during meeting
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Chq No
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Amount
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Payee
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Payment for
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264
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£361.13
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Clerk
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Part-salary payment
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265
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£260.00
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Greenstripe Groundcare
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Cutting Village green & Church lane verges
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The petty cash has a balance of £7.06 as of today’s date.
Since last meeting payments made from Petty Cash:
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Folio No
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Amount
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Purchased From
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Payment for
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The Chairman signed off Cashbooks as a true record after agreement from Councilors that both bank statement and cash books were accurate.
13. Urgent business
To consider any urgent business.
Please note if it is “urgent” only because it was not notified in time to appear on the agenda, it should be left till the next meeting. If it is genuinely “urgent”, that is it was too late for the agenda and it will be too late for action if left till the next ordinary meeting The Chairman and The Clerk need to decide whether an additional meeting should be called or actioned during this meeting.
14. Decide next meeting of the parish council.
Councillors and Clerk to agree date and time of next meetings: 9th November 2020 at 7pm via Zoom.