At the beginning of the meeting there will be a 10 minute public forum when members of the public may address or put questions to the Parish Council on any matter connected with the agenda, or for inclusion on a future agenda. Now the Covid-19 meeting restrictions have sufficiently lifted this meeting will once again be held at St Bartholomew’s church. The public are welcome to attend IN LIMITED NUMBERS and submit questions. Thank you.
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AGENDA – 14th September 2021
1. Apologies for Absence
To receive apologies from those councillors unable to attend.
2. Confirmation of eligibility, quorum and Declaration of interest
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To confirm eligibility of councillors and quorum present to make a legal meeting; and
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To receive declarations of the existence and nature of any private interest, both disclosable and financial and any other registrable interests, in any matter to be considered or being considered.
3. Public Representations
To receive items and comments from members of the public.
4. Minutes of previous meeting
To authorise the Chairman to sign the minutes of the meeting held on 20th July 2021 as a true and accurate record.
5. a) Reducing speeding through Welby
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Speedwatch team have continued with their checking on a limited basis. They plan to review their timings when the recently arrived SID has been installed.
b) Fundraising strategies for Speed Indicator Devices (SID).
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Clerk reports there have been no further contributions received from the local parishioners towards the costs of the SID and white fencing projects. The current balance is now £2,810.00 less SID costs of £2,354.00 = £456 will be in the account. As previously identified, this leaves a shortfall to meet the remaining ‘White gates’ cost of £729.60 - leaving shortfall of £273.60.
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In addition, the costs need to be met to cover the painting and erecting of the gates
6. County and District Councillor Reports (if Councillors present at meeting)
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To receive an update from the County Councillor Martin Hill on Lincolnshire County Council matters.
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To receive an update from the District Councillor Sarah Trotter on South Kesteven District Council matters.
7. Lincolnshire Police Report (if PCSO present at meeting)
To receive an update from PCSO Stuart Bowden in regards to local police matters.
8. Correspondences
To receive a report from The Clerk on relevant correspondences received and action taken since last meeting.
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Date
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Type of Correspondence
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Received from
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Reference
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Action taken
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8/9/20
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Email
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SKDC –Planning
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Summary of weekly planning list for district.
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Circulated to Councilors for information.
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9. a) Planning Applications:
Planning applications to consider the following planning applications received:
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Reference
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Name
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Location
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Proposal
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S18/0944
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Mr Joseph Bryan (Appealed)*
This has not progressed due to Covid-19. No change. Update to be supplied when re-scheduled meeting date or status changed.
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Land between High Dyke & B6403, Cold Harbour
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Use of land for stationing caravans for residential purposes, erection of six day rooms and one toilet block, with access
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S21/1530
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Mr Dunn.
Agent: Nick Gallier
Ballen Design, Telford
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West Cottage, Welby Warren, Bridge End Road, Ropsley
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Demolish shed. Erect two-storey side extension, post & rail fence & gravel driveway
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10. Highways
a) Update from The Clerk on highway faults including those reported by WPC to LCC Highways and SKDC.
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Council Ref:
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Date Logged
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Description of Fault
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Update
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355385
(LCC)
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29/03/2018
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Gulley close to Welby Turn off on High Dyke need refilling
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WPC felt work completed is not adequate! Still awaiting Highways confirmation of repair date!
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20/5/ 20
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Due to accidents within the village SKDC to be contacted regarding extending speed limit boundary
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Latest update awaited from D. Cllr Sarah Trotter & Cllr Martin Hill
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4/8/20
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Reported on-going poor road condition near bus stop, Main St
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Awaiting Highways confirmation of repair date
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9/9/20
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Parishioner highlighted issue with rainwater damage on road outside their property
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Awaiting Highways confirmation of repair date
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11. Village Matters
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Councilors Surgery remains cancelled but being considered again due to Covid-19 restrictions lifting
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The Clerk has formally resigned due to forthcoming house move and a replacement is being sought with adverts placed on village website, Facebook page and notified to parishioners via NHW.
12. Finance
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Councilors to sign off payments due for payment as;
i. Cash Book: The Clerk reported the Bank statement shows a balance of £3,779.57 as at 02/9/21
ii. Total SID donations minus SID invoice: Total = £456.00. Outstanding White gates invoice = £729.60.
Since last meeting the following income has been received:
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Date
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Method
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Amount
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From
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For
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Since last meeting payments made from the bank:
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Chq No
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Amount
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Payee
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Payment for
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b) Cheques raised during meeting:
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Chq No
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Amount
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Payee
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Payment for
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277
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£450
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R Houghton
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Clerk salary up to leaving
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278
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£210
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Greenstripe
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Chq re-issued due to bank issues since July 2021
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The petty cash has a balance of £7.06 as of today’s date.
Since last meeting payments made from Petty Cash:
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Folio No
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Amount
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Purchased From
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Payment for
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The Chairman signed off Cashbooks as a true record after agreement from Councilors that both bank statement and cash books were accurate.
13. Urgent business
To consider any urgent business.
Please note if it is “urgent” only because it was not notified in time to appear on the agenda, it should be left till the next meeting. If it is genuinely “urgent”, that is it was too late for the agenda and it will be too late for action if left till the next ordinary meeting The Chairman and The Clerk need to decide whether an additional meeting should be called or actioned during this meeting.
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The village should be aware of the HSBC bank issues: account frozen due to their error. Consequently, the funds owing (£200) from LCC for the 3rd place in BKV and the funds for maintenance/tidying village both not yet received due to the account issues – Clerk is chasing for these to be re-sent to us.
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Shortfall in cost of White Gates, currently £273.60 plus paint treatment costs. There is £150 grant due to WPC towards these costs from SKDC.
14. Decide next meeting of the parish council.
Councillors and Clerk to agree date and time of next meetings (subject to the replacement).