Meeting Minutes March 2023
Meeting Minutes – 15th March 2023
19:00 in St. Bartholomew’s Church
Present
Cllr John Fisher (Chairman) Cllr Michael Priestley (Vice-Chairman) Cllr James Pask
Cllr Ian Shippey
In Attendance
Roel van Aken (Clerk)
Apologies
Cllr Ivan Jones Cllr Martin Hill (LCC) Cllr Sarah Trotter (SKDC)
1. Apologies for Absence
Cllr Ivan Jones, Cllr Martin Hill (LCC) and Cllr Sarah Trotter (SKDC).
2. Confirmation of eligibility, quorum and Declaration of interest
All councilors present remained eligible, the meeting was quorate and no declaration of interests declared.
3. Public Representations
The public were allowed to be in attendance, but on this occasion no parishioners attended.
4. Minutes of previous meeting
It was resolved that the minutes of the previous meeting dated 18th January 2023 were an accurate record of the parish council meeting and were signed off by The Chairman.
5. a) Reducing speeding through Welby
- Speed watch: to receive an update from the speed watch team.
One session near the bus stop took place with a small number cars recorded exceeding the speed limit.
- SID: review results to date:
A review of the results show that the worst affected areas are Church Lane going out of the village and East End Main Street leaving the village (towards Oasby). Lincolnshire Police appear to have a new initiative (Staying Alive) tackling speeding issues and we will forward the findings for Welby to see if there is a possibility to increase enforcement activity in our area.
6. County and District Councillor Reports (if Councillors present at meeting)
- Nil update from County Councillor Martin Hill on Lincolnshire County Council matters.
- Nil update from the District Councillor Sarah Trotter on South Kesteven District Council matters.
7. Lincolnshire Police Report (if PCSO present at meeting)
No update available from PCSO Stuart Bowden regarding local police matters.
8. Correspondences
To receive a report from The Clerk on relevant correspondences received and action taken since last meeting.
|
Date |
Type of Correspondence |
Received from |
Reference |
Action taken |
|
weekly |
|
SKDC –Planning |
Summary of weekly planning list for district. |
Circulated to Councilors for information. |
|
19/1/23 |
|
SKDC |
Parish/Town Council Elections - 4 May 2023 |
Circulated to Councilors for information. |
|
27/2/23 |
|
SKDC |
LGA Model Code of Conduct |
Circulated to Councilors for information. |
9. Planning Applications:
Planning applications to consider with the following planning applications received:
|
Reference |
Name |
Location |
Proposal |
|
S22/0230 |
Anglian Water
|
Off Church Lane |
The planning application for the pumping station has been reviewed by WPC and comments have been provided. SKDC conditionally approved. |
|
S22/1847 |
Anglian Water
|
Off Church Lane |
Change in construction working hours. Under consideration by SKDC. |
|
S22/2302 |
Mr Alex Jasinski |
Field On Church Lane |
Removal of 200m of hedgerow dividing the 2 fields. Has been reviewed by WPC and comments have been provided. Approved by SKDC |
10. Highways
Update from The Clerk on highway faults including those reported by WPC to LCC Highways and SKDC.
|
Council Ref: |
Date Logged |
Description of Fault |
Update |
|
415514 |
25/1/22 |
Pavement Church Lane deteriorating |
No immediate action because with these footways being concrete with no tarmac overlay, it would require a larger scheme to rebuild and renovate these footways to have any lasting effects over simply adding tarmac to them in their current condition. A forward planning brief has been raised for this location for a future larger scheme. |
|
426605 |
22/6/22 |
Road near bus stop |
LCC will not be taking immediate action because this section of the road will be reinspected during the next scheduled inspection in the coming months. |
|
426606 |
22/6/22 |
Saxondale road surface |
Scheduled for repair. |
|
444637 |
19/1/23 |
East end Main Street |
Road verge badly rutted – repaired. |
|
- |
7/3/23 |
Street light corner Church Lane and Main Street not working |
reported |
11. Village Matters
a. Repairs to bench and village sign on village green:
* park bench on village green:
* loose coping stones on one side
* woodwork could do with painting
* village sign: metal post needs sanding down and repainting
* notice board: needs repairing as the panes are very loose (estimated costs around £75)
b. Trees on village green: pruning works have been completed. Western Power will be trimming the branches that are growing into the power lines.
c. LGA Model Code of Conduct: to be discussed after the elections.
d. Elections:
* Cllr Ivan Jones has resigned due to ill health. As the next elections are in May it was decided there is no need to try and fill this vacancy for this short period of time.
* SKDC has provided supporting documentation for the upcoming parish council elections in May. This is information will be added to the WPC website as well as displayed on the village green notice board.
12. Finance
Current bank balance stands at £3,063.60.
Since last meeting the following income has been received:
|
Date |
Method |
Amount |
From |
For |
|
14/3/23 |
BACS |
192.97 |
SKDC |
Grass cutting grant (2021/22) |
Since last meeting payments made from bank account:
|
Chq No |
Amount |
Payee |
Payment for |
|
- |
22.76 |
EON |
Electricity village green |
|
- |
8.00 |
HSBC |
Bank account charges |
|
- |
75.00 |
Sara Barnes |
Emptying bins (Jan) |
|
- |
185.00 |
Syston Park |
Christmas tree village green |
|
- |
50.00 |
Sara Barnes |
Emptying bins (Feb) |
|
- |
8.00 |
HSBC |
Bank account charges |
|
- |
80.00 |
Greenstripe |
Ground keeping works around the village |
Cheques raised during meeting:
|
Chq No |
Amount |
Payee |
Payment for |
|
|
|
|
|
The Chairman signed off Cashbooks as a true record after agreement from Councilors that both bank statement and cash books were accurate.
13. Urgent business
To consider any urgent business.
Please note if it is “urgent” only because it was not notified in time to appear on the agenda, it should be left till the next meeting. If it is genuinely “urgent”, that is it was too late for the agenda and it will be too late for action if left till the next ordinary meeting The Chairman and The Clerk need to decide whether an additional meeting should be called or actioned during this meeting.
14. Decide next meeting of the parish council.
The next AGM as well as the next ordinary meeting of Welby Parish Council will take place on Wednesday 17 May 2023 at 18:30 in St. Bartholomew’s Church.
Signed: …………………………………………………………….. Chairman
Dated:………………………………………………………………..