January 2020

January Agenda

At the beginning of the meeting there will be a 10 minute public forum when members of the public may address or put questions to the Parish Council on any matter connected with the agenda, or for inclusion on a future agenda The public are welcome to stay after but not permitted to participate in any further part of the meeting. 
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Welby Parish Council

AGENDA

1. Apologies for Absence[
Received apologies from Michael Priestley & Ian Shippey
 
2. Confirmation of eligibility, quorum and Declaration of interest
  • To confirm eligibility of councillors and quorum present to make a legal meeting; and
  • To receive declarations of the existence and nature of any private interest, both disclosable and financial and any other registrable interests, in any matter to be considered or being considered.   
 
3. Public Representations
To receive items and comments from members of the public. 
 
4. Minutes of previous meeting
To authorise the Chairman to sign the minutes of the meeting held on 17th November 2019 as a true and accurate record.
 
5.   a) Reducing speeding through Welby 
  • Confirmation now received from Cllr Martin Hill regarding the formal request to apply to extend the speed limit and adding markings / signage on Main Street following advice from LCC Highways on the process; and
  • Update on Councillors and Speedwatch team to plan fundraising strategies for SID Fundraising.
 
b) Fundraising strategies for Speed Indicator Devices (SID). 
It was agreed at previous meeting that WPC would support fundraising for a SID device for Welby. A discussion took place between councillors and Speedwatch members present at meeting and       
The following was resolved and action points agreed – updates now required:
  • Welby Parish Council will open an additional bank account to hold fundraising money;
  • Welby Parish Council will open a Virgin money giving page to enable people to donate money;
  • Once above completed Cllr Priestley will design and distribute a leaflet with details with fundraising information; and 
  • At next meeting a funding raising committee will be formed to oversee and organize fundraising events.   
 
6. County and District Councillor Reports (if Councillors present at meeting)
  • To receive an update from the County Councillor Martin Hill on Lincolnshire County Council matters. 
  • To receive an update from the District Councillor Sarah Trotter on South Kesteven District Council matters. 
 
7. Lincolnshire Police Report (if PCSO present at meeting)
To receive an update from PCSO Stuart Bowden in regards to local police matters. 
 
8. Correspondences 
To receive a report from The Clerk on relevant correspondences received and action taken since last meeting.
Date 
Type of Correspondence
Received from
Reference
Action taken
08/01/20
Email
SKDC –Planning 
Summary of weekly planning list for district.
Circulated to Councilors for information. 
01/11/19
Email
LCC
Invite for Councilors to consult on LCC draft 2020 Corporate Plan 
Circulated to Councilors. 
07/01/20
Email
SKDC – Finance
Invoice received from SKCC for hedge removal & installation
Clerk checking this has not already been paid.
08/01/20
 
 
Letter
E-on
Request to renew our electricity contract
Consider leaving this unchanged at present – review again next year
 
9.  Planning
a) Planning Applications:  
Planning applications to consider the following planning applications received:
Reference
Location
Proposal
None received at date of distribution of agenda. 
 
 
 
10. Highways
a) Update from The Clerk on highway faults including those reported by WBC to LCC Highways and SKDC.
Council Reference 
Date Logged
Description of Fault
Update
343105 (LCC)
11/12/2018
The Road sign at the Junction on the High Dyke/Welby turn off that signpost to Welby, Oasby and Aisby has been knocked down.
Sign is now repaired. 
347458 (LCC)
19/02/2019 
Water damage to parishioner’s wall on Main Street due to uneven road service.  
LCC assessed this issue and determined that no action will be taken. Although case was initially closed, after discussion LCC have since asked for photographic evidence of splashing & actual damage to wall. 
355385
(LCC)
25/01/2018
Gulley close to Welby Turn off on High Dyke need refilling
LCC have assessed this issue and authorised repair to be carried out by partner agency. 
357196
16/10/2019
Light opposite church not working.
SKDC repaired 
 
10/10/2019
Damaged path on Church Street
Clerk authorised contractor to carry our repair work.
 
b) Councillors to consider other highway matters within Welby including:
  • Councillors to further consider lack of drop curbs for pushchair access on Main Street.
 
11. Village Matters
  • Feedback from Councillors Surgery held on 18th January 2020;
  • Update on condition of derelict property on Main Street; and
  • Update on hedge laying on village green and possible discussion of similar replacement to hedge behind the water pump on Main Street; and
  • Consider what to do with dead tree by Main Street bus stop; and
  • Update on dog waste bin, Red Lane – now installed, but emptying this regularly needs agreeing
 
12. Finance
  • Update from The Responsible Finance Officer/Clerk on cash books and financial position including income received and payments made since last meeting; 
  • Councillors to sign off payments due for payment; and
 
13. Urgent business 
To consider any urgent business.
Please note if it is “urgent” only because it was not notified in time to appear on the agenda, it should be left till the next meeting. If it is genuinely “urgent”, that is it was too late for the agenda and it will be too late for action if left till the next ordinary meeting The Chairman and The Clerk need to decide whether an additional meeting should be called or actioned during this meeting.
 
14. Decide next meeting of the parish council.
Councillors and Clerk to agree date and time of next meeting  24th March 2020 at 7pm